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RESERVATIONS can be made on the Internet 24 hours a day, by mail, telephone, or in person seven days a week from
9:00 AM to 5:00 PM. All prices quoted in this brochure are for 7 day rentals. A 50% ADVANCE RENTAL AMOUNT MUST BE
RECEIVED WITHIN 12 DAYS OF THE BOOKING TO CONFIRM A RESERVATION. YOUR VACATION RENTAL AGREEMENT WILL BE CANCELLED
WITHOUT NOTICE IF THIS IS NOT RECEIVED. A vacation rental agreement will be mailed to you detailing cost, due dates
and policies. Receipt of a signed vacation rental agreement will be required prior to confirmation of your reservation.
THE ENTIRE BALANCE OF YOUR VACATION RENTAL AGREEMENT AMOUNT IS DUE IN OUR OFFICE 30 DAYS PRIOR TO YOUR CHECK-IN DATE.
Personal checks are acceptable for advance rental amounts, and balance payments provided the check
is received 30 days prior to the vacation rental agreement date. Otherwise, the payment must be in the form of certified
or cashier's check, money order, Mastercard, Visa or Discover. A $25 service charge on all returned checks will be
added to your balance. All advance rent amounts and rents will be deposited in an INTEREST BEARING TRUST ACCOUNT at
Centura Bank, 1203 Duck Road, Duck, NC with the interest accrued to Carolina Designs Realty, Inc.
TRIP INTERRUPTION INSURANCE is available as an option on each reservation. The fee for the insurance is 6.9%.
TRIP INTERRUPTION INSURANCE MUST BE PAID FOR AT LEAST 30 DAYS PRIOR TO ARRIVAL OR AT THE TIME YOU MAKE YOUR RESERVATION,
WHICHEVER IS EARLIEST. Carolina Designs Realty, Inc. receives a portion of this fee for processing the insurance purchase.
The policy covers standard trip interruption due to medical emergencies and mandatory evacuation days due to weather.
Carolina Designs Realty, Inc. and the owners they represent do not refund in the event of evacuation for severe weather.
RENTERS MUST HAVE TRIP INTERRUPTION INSURANCE FOR REIMBURSEMENT DUE TO MANDATORY EVACUATIONS.
ADMINISTRATION FEE AND TAXES All rental rates are subject to a $75 administration fee and state and local taxes.
CHECK-IN time at our office is between 4 PM and 5:30 PM on Saturdays and Sundays. Early check-ins are not available.
If you are unable to check-in during this time period, please call us in advance to make arrangements. We cannot provide
for late check-in if your balance has not been paid in full.
CHECK-OUT time is 10 AM Please observe this rule, as our housekeeping staff needs time to prepare for our next guests.
Upon leaving, please secure all windows and doors, wash dishes, remove all trash, place trash cans at street curb and return
keys to our office by 10 A.M. on your scheduled day of departure. A key drop is available for check-out prior to 9 A.M.
WEDDINGS AND LARGE GATHERINGS
are
prohibited without a separate agreement. Special pricing and security deposits may be required. Please call or visit
our website for additional information.
CANCELLATIONS In the event of a cancellation of a confirmed
rental for any reason, Carolina Designs Realty, Inc. must be notified in
writing and will make every reasonable effort to re-rent the property. If
the property is re-rented for the original vacation rental agreement
amount, tenant will receive a refund of the advance rental payment less a $75 cancellation fee. If re-rented for less than the original rate,
tenant will receive the balance of the advance rental payment less the $75 cancellation fee plus an amount necessary to make full payment to the owner.
All refunds will be made within 60 days of receipt of the re-rented
advance rental payment. If the property is not re-rented, no refund will
be paid.
DOGS In most of our homes dogs are strictly forbidden. See page 91 of our
2008 brochure or check our website for a current list of homes that allow dogs.
If you bring a dog an EXTERMINATION FEE of $95 plus tax will be collected and additional deposits may be required. Dog owners will be financially responsible for damages and extra cleaning. Limit 2 dogs per property.
Carolina Designs Realty, Inc. receives a portion of the extermination fee.
FURNISHINGS AND EQUIPMENT Homes are furnished for normal housekeeping with dishes, cookware,
flatware, glasses, grills and basic appliances. GRILLING ON THE DECKS IS STRICTLY PROHIBITED. Please grill on the concrete
or in designated areas. We are also pleased to provide bed linens, starter packages of detergents, bath soap and paper products.
PLEASE BRING YOUR OWN BATH AND BEACH TOWELS. Please be sure to pack any specialty items that you may require during your stay.
Porta-cribs, surfboards, beach chairs, beach umbrellas and towels may be rented locally.
CONDITION OF PROPERTY Every effort has been made to ensure that our descriptions and distances to ocean accesses
are accurate; however, we CANNOT BE HELD RESPONSIBLE for changes made by owners in furnishings or equipment, inaccurate
descriptions, distance to ocean errors, or printing errors. PLEASE NOTE, WE WILL BE UNABLE TO MOVE YOU TO ANOTHER HOUSE WHEN
YOU ARRIVE.
OCCUPANTS represent themselves to be an adult 25 years of age or older. In addition, all occupants
(“Permitted Occupants”) of the house must be either (1) the tenants named on the lease (2) 25 years of age or older (3)
direct descendants of the occupants (such as children, grandchildren or great-grandchildren), (4) direct ancestors of the
occupants (such as parents or grandparents) (5) siblings of the occupants, and/or (6) a maximum of one (1) additional person
for each occupant, direct descendant, direct ancestor or sibling of the occupants. If occupants do not comply with this paragraph
Tenant(s) and occupants will be refused entry onto the premises and Tenant(s) or occupants will not be entitled to a refund of
any rent payments made. NO EXCEPTIONS.
OCCUPANCY The permitted number of occupants as defined by the local county health departments is listed in the directory.
Carolina Designs Realty will not allow overcrowding of the house beyond the existing bedding. No RVs, campers or mobile homes
may be parked on the premises for the purposes of extra sleeping capacity.
CONSTRUCTION Carolina Designs cannot predict construction plans in the area and therefore can not be responsible for
any construction that may be occurring near one of our beach cottages. No compensation or moves to other properties will be
considered.
MAINTENANCE All equipment in the cottages should be in working order. Please report any inoperative equipment to our
office. Every reasonable effort will be made to promptly repair the same. No refunds will be made for inoperative air
conditioners, appliances or for mechanical failure.
LOCKED CLOSETS contain owner’s personal property. Please respect these locked closets, cabinets or rooms. They are
NOT INCLUDED as part of your rental.
ITEMS LEFT BEHIND Carolina Designs Realty, Inc. cannot be held responsible for items left in homes or condominiums.
Please double check your cottage for personal items prior to departure. If we are asked to return items to you they will be
returned C.O.D.
DAMAGE WAIVER A Damage Waiver is included with your rental agreement. This
Damage Waiver is intended to protect you from accidental damage to the leased premises
or contents during your stay. A description of coverage for the Damage Waiver is
included in your lease for review. PLEASE READ IT CAREFULLY. If a copy of the Damage
Waiver is not included, contact Agent for a copy. Note that the terms of Damage
Waiver define the coverage. Any conflict in the nature or extent of the coverage
between the terms of Damage Waiver and this Agreement will be governed by the Damage
Waiver terms. In order to administer the claims, Agent must be notified prior to
checkout of any damage or theft. You will be charged for any damages not covered
by Damage Waiver.
Carolina Designs has a thorough inspection policy to ensure our rental
units are in good condition and that tenants will not be inadvertently
billed for missing or broken items. Please assist us by reporting any missing or broken items to our office within 24 hours
so that you will not be held responsible.
ADVANCE RESERVATIONS Current guests have first priority to reserve the same cottage for next year during the same
rental week. Simply return the advance reservation form along with your advance reservation fee by noon on the Monday following your visit
(after that time advance reservations are taken on a “first come, first served” basis). THE ADVANCE RESERVATION FEE ALLOWS
YOU TO HOLD A HOME IN YOUR NAME FOR THE FOLLOWING YEAR AND IS NOT APPLIED TO NEXT YEAR’S AGREEMENT. Rental rates and
availability are not guaranteed and cannot be confirmed until the agreements for the following year are sent out.
PARTIAL WEEK RENTALS (3 night minimum) are only available in the off-season when a full week is not booked.
The partial week rate is based on a five-night proration. Partial week reservations are NOT ACCEPTED UNTIL THE MONDAY
PRIOR to the desired partial rental, as full week requests have priority.
FIREPLACES are available during the winter rental season only and may not be used while the air conditioner is running.
HOT TUBS AND POOLS
Pools and hot tubs are cleaned between guests. As neither the homeowner nor Carolina Designs Realty, Inc. employees are on the premises during the use of these amenities,
the rental party agrees to be solely responsible for the use and operation thereof.
If your rental home advertises a heated pool, please be aware that a fuel fee is
collected for use of the pool heater. The Pool Heat Fee for 2008 is
$400 per week unless otherwise noted. A professional pool company maintains all pool equipment
on a twice-weekly basis. Unauthorized usage of pool heat is strictly prohibited
and may result in criminal charges. If you would like to have your pool heated,
please contact our reservation department at (800) 368-3825 or (252) 261-3934.
BUSINESS SERVICES such as fax and copy
machines are available at our office for a fee. OUR FAX NUMBER IS (252)
261-2295.
OFFICE ADDRESS AND PHONE NUMBERS: 1197 Duck Road, Duck, NC 27949 (252) 261-3934
(800) 368-3825
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